Special Events Alcohol Policy

The following applies to special events held on campus and is not intended to replace any alcohol policies and/or guidelines that are in place through the division of student affairs.

Safety and Security

When hosting an event with alcohol service, a clearly marked perimeter must be created with signage at the point where alcohol is not to be carried beyond. When hosting an outdoor event, this area must be marked with fencing so it is clearly separate from the overall event area.

In the case of progressive events, moving from a phase in one room/building to another, alcoholic beverages may be carried from one place to the next within reason (no more than 75 feet).  These type of events should be limited to high end cultivation events with limited number of guests and Campus Safety and Security must be notified prior to the event. Alcoholic beverages may not be carried openly across campus.

If the event involving alcohol service includes students or is in an area with high student traffic, an officer from Campus Safety and Security must be present.  The security officer will check identification and provide wrist bands for all individuals who are 21 years or older. Anyone who looks under the age of 40 years old and does not have proper identification will not be served alcohol.  Wristbands must be provided by the event organizer, Campus Safety and Security is not responsible for these.

If the event involving alcohol service does not include students as guests a security officer is not required but Campus Safety and Security must be notified of the event. Students may be working the event as student staff, during which they are prohibited from drinking alcohol under the same policy as full-time staff.  The staff member organizing the event must meet with the director of campus safety/designee at least 2 weeks prior to the event. 

Donated Product

Alcohol products can be received by the university in the form of a donation*. The preferred method of accepting donated goods is through Pepin Distributors.  If that is not feasible, product can be collected by a member of the university’s staff and must be delivered to Dining Services immediately.  The director of dining services will inventory and store the product until the date of the event.  Following the event any unused product must be returned immediately to Dining Services for storage until it can be used at a later event.  Under no circumstances can any alcohol product be sold or distributed.

* Before soliciting or accepting any donated goods the vice president of university advancement most be notified to ensure that the university’s solicitation and gift acceptance policies are being met.

Serving Product

Members of the Saint Leo University faculty and staff can be approved by the director of dining services to serve alcohol at events when catering staff is not on sight. Prior to be given this approval individuals must complete training provided by the director of dining services. No Graduate Assistants, Interns, Student Workers, or other volunteers may serve alcohol at a university event at any time.