The following applies to special events held on campus and is
not intended to replace any alcohol policies and/or guidelines that
are in place through the division of student affairs.
Safety and Security
When hosting an event with alcohol service, a clearly marked
perimeter must be created with signage at the point where alcohol
is not to be carried beyond. When hosting an outdoor event, this
area must be marked with fencing so it is clearly separate from the
overall event area.
In the case of progressive events, moving from a phase in one
room/building to another, alcoholic beverages may be carried from
one place to the next within reason (no more than 75 feet).
These type of events should be limited to high end cultivation
events with limited number of guests and Campus Safety and Security
must be notified prior to the event. Alcoholic beverages may not be
carried openly across campus.
If the event involving alcohol service includes students or is
in an area with high student traffic, an officer from Campus Safety
and Security must be present. The security officer will check
identification and provide wrist bands for all individuals who are
21 years or older. Anyone who looks under the age of 40 years old
and does not have proper identification will not be served
alcohol. Wristbands must be provided by the event organizer,
Campus Safety and Security is not responsible for these.
If the event involving alcohol service does not include students
as guests a security officer is not required but Campus Safety and
Security must be notified of the event. Students may be working the
event as student staff, during which they are prohibited from
drinking alcohol under the same policy as full-time staff.
The staff member organizing the event must meet with the director
of campus safety/designee at least 2 weeks prior to the
Alcohol products can be received by the university in the form
of a donation*. The preferred method of accepting donated goods is
through Pepin Distributors. If that is not feasible, product
can be collected by a member of the university’s staff and must be
delivered to Dining Services immediately. The director of
dining services will inventory and store the product until the date
of the event. Following the event any unused product must be
returned immediately to Dining Services for storage until it can be
used at a later event. Under no circumstances can any alcohol
product be sold or distributed.
* Before soliciting or accepting any donated goods the vice
president of university advancement most be notified to ensure that
the university’s solicitation and gift acceptance policies are
Members of the Saint Leo University faculty and staff can be
approved by the director of dining services to serve alcohol at
events when catering staff is not on sight. Prior to be given this
approval individuals must complete training provided by the
director of dining services. No Graduate Assistants, Interns,
Student Workers, or other volunteers may serve alcohol at a
university event at any time.