Hiring the Student:
Complete a Student Payroll Information Form (SPIF) for each
student that you want to hire. Do NOT leave any blanks.
Student Payroll Information Form (SPIF):
Work Study Hire Date:
To confirm Federal Work Study for an
The Award amount listed is "Estimated" for the
Academic Year. Ex: $3500 = $1750 for Fall '11; $1750 for Spring
'12. It is estimated status because the award may be reduced by
Student Financial Services when a student has a change in their
financial aid package. Although it is the student's responsibility
to check in eLion, it is advised that supervisors access Datatel
monthly to confirm the FWS award. Any earnings over the FWS
award will be charged to the department NON-FWS budget
If you offer a job to a NON-FWS student, attach documentation to
the SPIF that you have 51340 budget funding. Student Financial
Services does not have authorization to monitor or approve NON-FWS
funds. The student will not be approved to begin working without
the documentation. International Student earnings are charged to
the 51340 budget. Click here for International Student Hires.
Students Returning to Same Job do not complete
an online application: The Hiring Manager submits the Student
Payroll Information Form (SPIF) to the JLD Coordinator. Student
employees are required to submit a new W-4 Form and Direct Deposit
Information. An Email Notification of approval to begin work will
be sent to the Hiring Manager.
Email Notification from HR Applicant System
Student employees work a maximum of 20 hours per week determined
by official class schedule. Work is not allowed during scheduled
class time even if class has been canceled.
Supervisor will provide orientation for student employee(s) to
review requirements and expectations including: Student Work
Schedule, Attendance, Accurate Time Sheet Completion, Payroll
Schedule, and Dress Code.
A United States Social Security number is required for all
persons to be hired in the US. To apply for a Social Security
number, you must have a promise of a job.
The hiring supervisor will write a letter to Social Security
with the details of the job: Click Here for SSA Letter Sample.
The International Student Coordinator will write a
letter outlining your student visa status.
You will take both letters to the Social Security office with
your passport and I-20 to complete the application.
Bring the original Social Security card, Passport, and I-20 for
completion of the new hire documentation.
International students may not begin employment until the Social
Security Card has been received and documentation requirements have