Unsatisfactory Academic Progress (SAP) Appeal
Satisfactory Academic Progress (SAP) Academic
For the purpose of this document, “semester” refers to a
sixteen-week academic period or a set of two terms that are linked
together (also referred to as linked-terms or linked-mods). “Term”
refers to an eight-week academic period. Often, the word “term” is
used interchangeably with the word “module.” Saint Leo University’s
(SLU) academic year consists of 2 semesters or 4 terms.
All students receiving Federal Title IV financial aid, state
aid, or Saint Leo institutional aid must adhere to the University’s
published policy on satisfactory academic progress. The Higher
Education Act as amended by Congress mandates that higher education
institutions establish minimum standards of “satisfactory academic
progress” for students receiving financial aid. The standards used
to judge academic progress include all periods of enrollment, even
periods in which the student did not receive federal student aid
Satisfactory academic progress standards are evaluated at the
end of each semester. Students receive a warning when not meeting
all or part of the standard and are given one additional semester
to meet the standard. Those that do not meet the standard after the
warning period are not eligible for financial aid. Ineligible
students may be able to appeal the decision.
Requirements to meet the satisfactory academic progress
Graduate Students: A minimum 3.0 cumulative GPA
is required at all times.
Doctoral Students: A minimum 3.25 cumulative
GPA is required at all times.
Treatment of courses:
Satisfactory academic progress is evaluated at the end of each
payment period (semester). The following financial aid eligibility
statuses are assigned after the review:
How to Re-establish Eligibility
There are two ways a student can re-establish their eligibility
for financial aid:
If a student has experienced special circumstances (e.g.
illness, job related issues, family illness) during the most recent
evaluation period that s/he did not meet standards of academic
progress, an appeal to request reinstatement of financial aid
eligibility can be submitted. Appeal forms are available by logging
into eLion and clicking on "eForm" under the Online Services
section. A completed appeal form and supporting documentation is
required before the appeal will be reviewed. In some situations an
academic plan may be required. If the appeal request is granted,
the student will be placed on financial aid probation for a minimum
of one semester.
The following financial aid eligibility statuses are assigned if
probation is approved:
If the appeal request is not granted, the
student will remain ineligible for financial aid until they meet
all minimum standards.
Students may not submit an appeal for
two consecutive review periods (this includes probationary
periods). Undergraduate students in a four year program may submit
a maximum of two appeals for the duration of their program,
undergraduates in a two year program and graduate or doctoral
students may submit a maximum of one.
Appeal must be submitted by week 5 of the semester when
the student became ineligible in order to be applicable to the
Notifications are sent via email to the student’s Saint Leo
email address within 30 days of the university receiving a complete