Satisfactory Academic Process (SAP) Standards Policy

The new 2015-16 SAP Policy is effective August 24, 2015.

Unsatisfactory Academic Progress (SAP) Appeal Form

Satisfactory Academic Progress (SAP) Academic Plan

For the purpose of this document, “semester” refers to a sixteen-week academic period or a set of two terms that are linked together (also referred to as linked-terms or linked-mods). “Term” refers to an eight-week academic period. Often, the word “term” is used interchangeably with the word “module.” Saint Leo University’s (SLU) academic year consists of 2 semesters or 4 terms.

All students receiving Federal Title IV financial aid, state aid, or Saint Leo institutional aid must adhere to the University’s published policy on satisfactory academic progress. The Higher Education Act as amended by Congress mandates that higher education institutions establish minimum standards of “satisfactory academic progress” for students receiving financial aid. The standards used to judge academic progress include all periods of enrollment, even periods in which the student did not receive federal student aid funds.

Satisfactory academic progress standards are evaluated at the end of each semester. Students receive a warning when not meeting all or part of the standard and are given one additional semester to meet the standard. Those that do not meet the standard after the warning period are not eligible for financial aid. Ineligible students may be able to appeal the decision.

Requirements to meet the satisfactory academic progress standards include:

  1. Earn a minimum cumulative GPA of:

    Undergraduate Students:

    Total Number of Credits Attempted Minimum Cumulative GPA
    1-30 1.50
    31-59 1.70
    60 or more 2.0

    Graduate Students: A minimum 3.0 cumulative GPA is required at all times.

    Doctoral Students: A minimum 3.25 cumulative GPA is required at all times.

  2. Successfully meet pace of completion rate by completing at least 67% of all attempted credit hours.
  3. Complete program of study within the maximum time frame (MTF) of 150% (see academic catalog for published program lengths).

Treatment of courses:

  • All courses taken at Saint Leo will be used to determine pace of completion rate and maximum time frame (even when changing majors.) The maximum time frame may be extended if completing a second degree at the same level (i.e. second graduate degree earned at SLU).
  • Successful completion of a class is defined as earning a grade of A, B, C, D, or P (Pass). Unsuccessful grades are F, FA (failure to attend) or W (withdrawal). Incomplete grade (I) is not included in the calculation until the course is completed and a grade is assigned.
  • Repeated courses: The highest grade earned is counted in GPA calculation. All repeated course credit hours count toward pace of completion and maximum time frame.
  • Audit courses: Courses taken on an audit basis are not counted when determining the pace of completion or for purposes of determining your cumulative GPA or for maximum time frame.
  • Remedial courses: Courses are counted when determining the pace of completion and maximum time frame.
  • Transfer credit: All hours accepted by Saint Leo that count toward the degree will be used to determine pace of completion rate and maximum time frame. Transfer credit is not assigned quality points (grades for GPA).

Satisfactory academic progress is evaluated at the end of each payment period (semester). The following financial aid eligibility statuses are assigned after the review:

  • Blank: Student has no academic history.
  • Eligible: Student is meeting the minimum SAP standards.
  • Warning: Student did not meet minimum SAP standards in the previous evaluation period. Student is still eligible for financial aid, but must reach all minimum standards by the end of the next evaluation period to maintain eligibility.
  • Ineligible: Student has had two consecutive SAP evaluation periods below minimum standards for cumulative GPA and/or PACE; or student has exceeded the maximum time frame requirement (see academic catalog for published program lengths); or student did not meet the requirements of their academic plan. Students in ineligible status may not receive financial aid for subsequent semesters.
  • Max time frame: Student has exceeded 150% completion requirement. Students in max time frame status many not receive financial aid for subsequent semesters.

How to Re-establish Eligibility

There are two ways a student can re-establish their eligibility for financial aid:

  1. A student must bring his/her GPA and/or completion rate up to the minimum standards, as stated above, to regain financial aid eligibility. At the check-point after meeting SAP standards, the student will regain financial aid eligibility. A student should consult with a Financial Aid Liaison to ensure aid eligibility is reinstated for the next period of enrollment.
  2. Transfer credit accepted by SLU that applies to the student’s program can affect completion rate. If transfer credit is accepted by SLU the student should request a review of their satisfactory academic progress to determine if eligibility has changed.

Special Circumstances

If a student has experienced special circumstances (e.g. illness, job related issues, family illness) during the most recent evaluation period that s/he did not meet standards of academic progress, an appeal to request reinstatement of financial aid eligibility can be submitted. Appeal forms are available by logging into eLion and clicking on "eForm" under the Online Services section. A completed appeal form and supporting documentation is required before the appeal will be reviewed. In some situations an academic plan may be required. If the appeal request is granted, the student will be placed on financial aid probation for a minimum of one semester.

  • One Semester Probation – The student is eligible for financial aid, and is expected to improve and meet minimum standards by the next evaluation period to maintain eligibility.
  • SAP Academic Plan – A student who cannot meet the minimum standards by the next evaluation period is placed on a SAP academic plan. The academic plan is designed to allow the student to meet minimum standards within a fixed number of evaluation periods (generally two semesters). Progress is checked each semester and evaluated based on the terms of the plan. If the student fails to meet the requirements of the plan they will become ineligible for financial aid. If a student meets the minimum SAP standards while on an academic plan their financial aid status is updated to eligible at their next checkpoint.

The following financial aid eligibility statuses are assigned if probation is approved:

  • Probation (PROB-1): placed on one semester probation.
  • Academic Plan (PROB-2): placed on an SAP academic plan.

If the appeal request is not granted, the student will remain ineligible for financial aid until they meet all minimum standards.

Students may not submit an appeal for two consecutive review periods (this includes probationary periods). Undergraduate students in a four year program may submit a maximum of two appeals for the duration of their program, undergraduates in a two year program and graduate or doctoral students may submit a maximum of one.

Deadlines

Appeal must be submitted by week 5 of the semester when the student became ineligible in order to be applicable to the current semester.

  • Appeals received by week 5, if approved, will allow the student to regain financial aid eligibility for the current semester of enrollment.
  • Appeals received after week 5 will be effective for the next period of enrollment. Students with approved appeals will regain eligibility in the next semester of enrollment.

Notifications are sent via email to the student’s Saint Leo email address within 30 days of the university receiving a complete appeal.