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Important Information from University Technology Services

Keep information safe!

As part of the university’s continuous efforts to keep data secure, University Technology Services (UTS) would like to share some useful tips to keep your information secure. It is important for employees to consider the information they are collecting and where that information is being stored to avoid a breach of data or systems. The following tips will help you safeguard the information you are collecting.

On your computer:

  • Collect and store only the information that is necessary for you to do your job.
  • Store and retain sensitive data just long enough to satisfy your current need.
  • Be conscientious and think about where you are storing data. Ask yourself, “Who has access to this?”
  • Use a password protected screen saver and lock your computer when you walk away. (Click here for directions)
  • Use strong passwords, change them regularly, and do not give them out to anyone. (Click here for examples)
  • Make sure you have anti-virus software installed and that it is up-to-date. (Click here for directions)

Paper and printed information:

  • Do not leave sensitive information on printers, open area work desks, or unlocked file cabinets.
  • Retrieve faxes immediately and double check fax numbers before you send a fax.
  • Shred confidential paper documents (or place in secure bins for pickup) when they are no longer needed.

Smart phones:

  • Set your phone to lock, or time out, after a certain period of inactivity.
  • Set-up a PIN or password for access to your phone. This will make your data harder to access in case your phone is misplaced or stolen.
  • Be cautious of the applications you install on your phone and review the privacy policy of each application.
  • Make sure you have anti-virus software installed and that it is up-to-date. Scan every installed application on your phone to make sure it is safe.
  • Update your phone software regularly.

Spam filter tip

There are instances in which e-mail with a “@saintleo.edu” e-mail address can be mistakenly caught in the spam filter. Usually this happens because the e-mail originated from an external source and not the Saint Leo account. In some cases these are valid e-mails, for instance:

  • The sender entered their @saintleo.edu e-mail address on a form on the Internet to send information to you (such as sharing an article from The New York Times or CNN).
  • The “From” address has been changed on a personal e-mail account to reflect a @saintleo.edu address; the e-mail may be erroneously caught in the spam filter.

If you are unsure about the validity of an e-mail caught in your spam filter, call the sender to verify the e-mail is legitimate or view the file from within the spam filter.

If you see your own e-mail address in the “From” field do not release it. There are numerous spam phishing techniques in which an e-mail will be sent to you using your own e-mail address in the “From” field.

For tips and information about how to keep your computer secure and how to safeguard information, please visit the updated Information Security web page.

This page is updated on a regular basis, so please check it often for the most recent information.

For more information, contact the Help Desk at (352) 588-8888 or helpdesk@saintleo.edu.