Listserv and Discussion Forum Request Form
A listserv is an electronic mailing list which
offers an efficient way to disseminate information to large numbers
of people and hold long-distance discussions among many people. A
discussion forum is similar to a listserv, except
that the participants interact online using a web application.
Mailing lists and forums are an easy way to communicate with large
audiences quickly, by automating the distribution of e-mail to all
those who subscribe to the mailing list. Mailing lists have become
a critical component of scholarly collaboration. Many colleges and
universities are also using them to facilitate and enhance
classroom education as well as conducting the day to day
administration of the university.
An official listserv or web forum is a list
that is established by academic and administrative offices to which
members are pre-subscribed to by virtue of their positions and
responsibilities at the institution, e.g. firstname.lastname@example.org.
An Unofficial listserv or forum is a subset of
the campus community which members of the list are not
pre-subscribed and maintained by the requestor as outlined below.
At the present time, course listservs are considered unofficial in
that they are maintained by the faculty member and not populated
automatically or otherwise managed by UTS.
Listserv™ is the UTS supported listserv management software. The
University operates several web discussion forums including those
by Listerv™, uPortal, WebCT and Estrada.
For the purposes of this policy, listserv will
generically refer to server-based e-mail or web-based discussion
lists. It does not include personal e-mail distribution lists that
may be maintained by individuals. Members of the
University community are expected to use their personal list with
consideration of the institutional values and the appropriate use
of computing and technology resources.
The purpose of listservs at Saint Leo University is to
facilitate and disseminate information to eligible members and
affiliates of the University. Listserv services are available to
current faculty, staff, student and alumni organizations. The
person responsible for managing a list is known as the
list owner. If the list owner leaves the
University, then the current list owner must find a new list owner
and identify that new person to the listserv manager. If no new
list owner can be identified, UTS reserves the right to disable the
list or to request that the list be moved to a non-SLU server.
To request a list, complete the List Application Form.
Applicants with questions about the form can request assistance by
contacting the listservmanager. Not all requests will be honored
with a list. The listserv manager may ask for additional
documentation regarding the granting of a list. The listserv
manager may recommend other electronic conferencing technology that
would better serve the purpose of the request. Other considerations
that will determine the status of a list request include the
relevance of the list to the mission and values of the University
and the capacity of available resources within UTS including how
the size of the proposed list will affect university electronic
Listserv requests initially rejected by UTS may be appealed
through the requestors respective Vice President.
If there is reason to believe that the list will be or is being
used for illegal purposes, that list will not be established. If it
is operational, it will be disabled after consultation with proper
Lists are subject to all University e-mail policies. List
members should not be pre-subscribed to an unofficial list without
their knowledge or permission. Subscribers who request to be
unsubscribed from an unofficial list should be removed. Official
lists are pre-subscribed lists maintained by Saint Leo University
for administrative purposes.
The distribution of large binary documents via listserv is
discouraged. The Listserv host will refuse to send messages which
are greater than 256K. Large binary files should be made available
from either FTP or HTTP server.
Unofficial lists will not be created by OIT from the University
databases. The list owner(s) or membership of the list are
responsible for subscribing or unsubscribing members to the
Official List Names will follow a standard
For institution-wide official lists the convention,
SLU-Listname will be used. e.g. SLU-FACULTY For
campus-based official lists the convention Campus-Listname
will be used where campus will be an abbreviated, 2 letter campus
acronym: eg SL-STUDENTS would refer to students on the University
Campus in Saint Leo and SLU-STUDENTS-GAINESVILLE for Gainesville
Un-Official List Names will follow a simple
naming convention that describes the list. E.g. FCA@listserv.saintleo.edu
would could refer to the Fellowship for Christian Athletes or OIT
could be used for OIT staff purposes.
List owners are responsible for properly managing
their list. The responsibilities of the list owner include:
Membership to a list is not a right of the individual. List
owners have the right and are responsible for unsubscribing list
members who abuse a list by sending off-topic mail to the list,
misuse or abuse the resource or are abusive of other list members.
The list owner is responsible for determining what constitutes
off-topic or abusive mailings.
The listserv owner and UTS are responsible for determining if a
mailing is abusive of resources. Escalation procedures for
disagreements regarding the interpretation and application of this
policy should be escalated through appropriate University channels,
i.e., Student Affairs or department director/chair or Vice
President. Abuse of a list should be brought to the attention of
the listserv manager and/or other University authorities.
Based on the information provided within the listserv application
and SLU naming conventions, UTS will develop a listname. Lists will
be periodically reviewed for activity and continued conformance to
the current listserv policies. Lists that are inactive or fail to
conform to policy will be removed. Lists will be reviewed for
activity on annual basis. List with no activity for an extended
period of time will be removed. Lists associated with courses will
be removed at the end of each semester or at the conclusion of the
course. List owners will be contacted by the listserv manager prior
to removal of the list.To assist the list owner in performing these
tasks the listserv manager will maintain on-line documentation for
these and other functions.