Registering with Accessibility Services
Already registered? Login to your AIM Profile to request your Letters of Accommodation.
Registering with the Office of Accessibility Services is separate from the University admissions process and requires a separate application and documentation. Students with a qualifying disability who require accommodations must complete an application through the AIM Portal. In addition to the application, the Office of Accessibility Services requires recent documentation of the student’s disability that can be uploaded directly to the application or sent via email to email@example.com. After the student’s application is complete, an Office of Accessibility Services staff member will review the documentation and either contact the student for additional information or schedule an intake appointment.
During a student’s intake, the student and an Office of Accessibility Services staff member will work collaboratively to determine reasonable accommodations based on the provided documentation. If a student is requesting housing or dining accommodations, a representative from the relevant office may be invited to that portion of the meeting to help problem solve how best to meet the student’s needs. Students are welcome to involve other individuals such as parents, spouses, or agency representatives in the intake meeting if they so choose. During the intake meeting, students will have an opportunity to ask questions and discuss their concerns. They will also receive information about how to request their accommodations and may receive directions or training about specific accommodations (e.g., how to download and use a particular piece of software). Students will also receive a copy of the Office of Accessibility Services Student Handbook, which addresses some of the most common questions and needs of students with disabilities at Saint Leo.
Things to Consider
Start Early – It can take several business days to complete the review and intake process before students begin receiving accommodations. It is also important to note that accommodations are never applied retroactively, so failure to register in a timely manner can have significant implications. For students requesting housing accommodations, waiting can limit the availability of the rooms that would be best suited to the student’s needs. Students should begin the process of requesting accommodations as early as possible to ensure there are no delays in implementing accommodations.
Documentation – Students must provide current documentation of a qualifying disability. High school IEPs and 504 plans, documentation of accommodations at other institutions, and prescription notes from a doctor are examples of documents that are insufficient to determine eligibility. Students should carefully review the Office of Accessibility Services Documentation Guidelines prior to submitting an application to ensure there are no delays in determining eligibility.
Confidentiality – Student information is protected under the Family Educational Rights and Privacy Act (FERPA). The Office of Accessibility Services may not release student information to anybody other than the student and University officials who have a legitimate educational interest as defined under FERPA. If a student wishes to have information released to any other individual including a parent, spouse, agency representative, etc., the student must complete a FERPA Release Form and return it to the Office of the Registrar. Additional information can be found in the FERPA section of the Saint Leo website.
Students With Temporary Conditions
The Office of Accessibility Service can provide accommodations for students with temporary conditions such as an injury, surgery, or other short-term situation that may interfere with a student’s ability to meaningfully access academics, campus facilities, etc. These accommodations are provided on a short-term basis until the student recovers. Students who require temporary accommodations must complete an application through the AIM Portal. Students should refer to the Office of Accessibility Services Documentation Guidelines to determine the documentation needed based on the student’s disability. If you have any questions about registering with the Office of Accessibility Services, please call (352) 588-8464 or email firstname.lastname@example.org and a staff member will be happy to assist you.